Build With Grace LLC - AI Assistant Setup
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For business owners and busy professionals

AI Assistant Setup and Management for Small Businesses

Get real assistant-level support without hiring full-time staff. We secure, build, and manage AI that answers your calls and follows up with your leads.

We set up, secure, and manage AI assistants for your business. Follow up, customer messages, scheduling, reminders, and daily admin work, handled for you. You own the server. You own the data. We handle the tech so you don't have to.

Who this is for: Business owners and professionals who need help staying on top of work but don't want to hire a full time assistant.

Consultation options: In person consultations in Pensacola, FL. Phone and Zoom consultations available nationwide.

Commercial model: Low setup fee (as low as $750) + monthly management (as low as $300/mo). AI API costs are separate and based on your actual usage.

Get started free See how it helps

Use channels you already know. Keep your current stack.

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Who this is for

If you're busy, customer-facing, and tired of dropped follow up, this is built for you.

Small business owners Solo professionals Real estate agents Insurance teams Home service companies AI receptionist Lead follow-up automation Medical/wellness offices Legal professionals Pensacola businesses Gulf Breeze businesses Financial/tax professionals Consultants and coaches Sales reps and teams Agencies and freelancers Any busy professional

Are you a Realtor?

Common issue: New leads go cold and follow up gets inconsistent.

How we help: Fast lead response + appointment reminders + follow up tracking.

See Realtor setup

Home service business?

Common issue: Missed callbacks and schedule gaps cost jobs.

How we help: Text/email follow up, booking confirmations, no show reduction.

See Home Service setup

Insurance or consulting?

Common issue: Too much admin and not enough selling time.

How we help: Inbox handling, follow up automations, task reminders, cleaner pipeline flow.

See Professional setup

How it works

Simple setup. Clear rollout. Real support.

01

Free consultation

We map your bottlenecks and decide where automation will help first.

02

Setup and integration

We set up your AI assistant on your own hardware or a server we provision for you, and connect it to the tools you already use.

03

Go live, you own everything

Your system runs on your server. Your data stays yours. We manage the tech side so you never have to think about it.

04

Monthly optimization

AI changes every week. New tools, better models, smarter automations. Most businesses fall behind without even noticing. We make sure that doesn't happen. Every month, we check what's running, swap out anything that's been outpaced, and bring in whatever works best right now. You stay sharp without having to keep up with it all yourself.

Real examples of what it handles

Business owner reviewing lead follow up workflow on laptop

Lead follow up

Automatically follow up with leads so opportunities don't go cold.

Team reviewing customer communication pipeline

Message handling

Keep customer texts and emails organized and moving fast.

Calendar with organized appointments and reminders

Scheduling and reminders

Cut no shows and missed appointments with structured reminders.

Popular solution pages

These are the pages people actually search for when they already know the problem they need fixed.

AI Receptionist

Best for: missed calls, callback gaps, and front-desk overload.

What it does: captures leads fast and keeps the conversation alive until your team takes over.

See AI receptionist page

Lead Follow-Up Automation

Best for: old leads, inconsistent response time, and leaky pipelines.

What it does: runs structured follow-up so leads do not die after the first touch.

See follow-up automation page

Pensacola and Gulf Breeze

Best for: local businesses that want a nearby operator, not a random SaaS vendor.

What it does: shows the local angle and ties the service to Pensacola-area businesses.

Pensacola page
Gulf Breeze page

Pricing approach

We keep startup low and rollout in phases so you can launch without overbuilding.

  • One time setup: as low as $750 depending on scope
  • Monthly management fee: as low as $300/mo for ongoing support, optimization, and monitoring
  • AI API costs: billed separately based on actual usage (we help you pick the most cost effective providers)

No hidden fees. Management fee covers our work. AI provider costs are transparent and passed through at cost. Already have your own server or IT team? We work with your existing infrastructure. Don't have any of that? We handle IT service management for you. The entire service is a tax deductible business expense.

Consultation formats

  • In person: Pensacola, FL
  • Phone consultation available
  • Zoom consultation nationwide

Location: Gulf Breeze, Florida

Frequently Asked Questions

Do I need to be tech savvy?

No. We handle all setup and implementation. You don't need any technical knowledge.

Can this work with my current CRM and email?

Yes. We design around your existing tools like HubSpot, Salesforce, Gmail, Outlook, and others whenever possible.

Is this replacing my whole business process?

No. We start where the biggest leaks are and expand only where it helps. Your existing workflow stays intact.

Can I start small and scale later?

Yes. We use phased rollouts so you can start with the highest-impact automation and add more over time.

What does the pricing include?

Pricing includes a one time setup fee (as low as $750) and a monthly management fee (as low as $300/mo). AI API costs from providers are billed separately based on your actual usage, passed through at cost with no markup.

Who owns the server and the data?

You do. We can set up your AI assistant on hardware you already own, on a server we provision for you, or alongside your existing IT team. Either way, the server is yours, the data is yours, and you have full control. If you ever want to part ways, everything stays with you.

Is this tax deductible?

Yes. As a business service, the setup fee, monthly management, and AI API costs are all tax deductible business expenses. Talk to your accountant for specifics, but this is no different than paying for any other business software or managed service.

Do I need my own server or IT person?

No. If you already have infrastructure or an IT team, we work with what you've got. If you don't, we handle the server provisioning and IT management as part of the service. You don't need to know anything about servers.

Where are in person consultations available?

In person consultations are available in Pensacola, Florida. Phone and Zoom consultations are available to anyone in the US.

Ready to stop missing opportunities?

Sign up today for a free one-on-one consultation. We'll learn about your business and show you exactly what your AI system can do.

Book your free consultation
1 Create your account
2 Tell us about your business
3 Book your consultation

No spam. No sales pressure. Just a real conversation about what AI can do for your business.